Frequently Asked Questions
What is a transaction coordinator and what do we do?A transaction coordinator, or TC, is a real estate professional who manages every administrative detail of a transaction from the moment a contract is signed to the day it closes. Think of a TC as the behind-the-scenes partner who makes sure nothing falls through the cracks. While you are out building relationships, showing homes, and winning listings, your TC is tracking deadlines, managing documents, coordinating with lenders, title companies, inspectors, and other agents, and making sure every piece of paperwork is complete, accurate, and compliant. A great TC does not just push paper, they protect your timeline, your reputation, and your clients' experience from contract to close.
How much does a transaction coordinator cost in Illinois?
Transaction coordinator fees in Illinois typically range from $300 to $500 per transaction depending on the scope of services. At Precision Partners, our pricing is straightforward and transparent with no hidden fees. You only pay when we work a file, which means no monthly retainers and no overhead when your pipeline is slow. When you consider the hours saved, the errors avoided, and the professional experience your clients receive, most agents find that a TC pays for itself many times over. Reach out today and we will walk you through exactly what is included at each price point.
Do I need a TC if I only close a few deals a year?Absolutely. In fact agents who close fewer deals often have the most to gain from a TC partnership. When every transaction represents a significant portion of your annual income, the cost of a missed deadline, a compliance error, or a frustrated client is even higher. A TC ensures that every single deal you close is handled with the same level of care and precision regardless of how many you have open at once. Whether you close five deals a year or fifty, your clients deserve a seamless experience and so do you.
What is the difference between a transaction coordinator and a real estate assistant?A real estate assistant is a generalist who handles a wide range of tasks including answering phones, managing your calendar, database management, marketing, and general administrative support. A transaction coordinator is a specialist. Our entire focus is on one thing, managing your transactions from contract to close with precision and compliance. We know the deadlines, the documents, the contingencies, and the parties involved inside and out. Think of a real estate assistant as someone who helps you run your business and a TC as someone who makes sure every deal you close is protected from start to finish.
Can a TC help me scale my real estate business?
This is exactly why most growth minded agents make the investment. There is a ceiling on how many deals you can close when you are managing every transaction yourself. Your time is finite and paperwork expands to fill all of it. When you hand your transactions off to Precision Partners you free up the hours you need to prospect, build relationships, and take on more clients. Founder Mandy Kendrick knows what it takes to scale, she has built businesses to seven figures and understands that sustainable growth only happens when the right systems and the right people are in place. Many agents find that hiring a TC is the single decision that finally allows their business to grow past the plateau they have been stuck at. If scaling is your goal, a TC is not an expense — it is the strategy.
What happens if a deal falls apart- does the TC still get paid?This is one of the most common questions agents have and it is a fair one. At Precision Partners our policy is straightforward — if a transaction falls apart before closing, we handle it on a case by case basis depending on how far into the process we are and how much work has been completed. If we are early in the transaction and minimal work has been done, we work with you. If significant time and effort has already been invested managing documents, coordinating parties, and tracking deadlines, a partial fee may apply. We believe in transparency and will always have that conversation with you openly and honestly. Our goal is a long term partnership with you, not a single transaction, and we stand behind that.